Software Development Plan (SDP): What It Is, Benefits, and How to Create One

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Rafael Timbó
Rafael Timbó
Chief Technology Officer

Table of Contents

Learn how a software development plan (SDP) can enhance team communication, productivity, and efficiency and how it can set clear goals for your development team.
Published on
November 29, 2023
Updated on
April 11, 2024

Software development planning is critical to successful project execution. An effective SDP outlines project goals, resources, timelines, tasks, and potential challenges. This keeps the entire team in alignment and working efficiently.

Creating and implementing an effective SDP requires technical expertise, project management skills, and an understanding of project requirements. Let’s dive into the nuances of how to create an SDP.

What Is a Software Development Plan?

An SDP is a comprehensive roadmap that guides the entire process of creating, designing, testing, and delivering a software product. It details the project scope, required software features, project timelines, and tasks the team needs to complete. Additionally, an SDP addresses potential risks that might come up during development and how the project team would manage them, plus the development methodologies and software tools they will use.

How It Benefits Your Dev Team

An SDP benefits a development team by providing defined project goals, roles, responsibilities, and timelines. This helps team members collaborate more effectively to create a software development project, reduce confusion, and streamline everyone’s efforts.

An SDP also increases efficiency by breaking down how to create a software development plan into manageable phases and tasks. Each team member understands their contribution and the overall project trajectory, enabling them to work more productively. Additionally, a software project plan facilitates effective communication between the team and stakeholders by aligning everyone's expectations and objectives and optimizing development workflow

Finally, an SDP benefits your dev team by serving as a benchmark for measuring project progress. This helps the project stay on schedule and budget.

Objectives of Software Development Planning

The main objective of an SDP is the successful creation of the desired software product. A software project management plan does this by outlining desired outcomes and what problems the team will solve with the software product. Specific objectives include: 

  • Defining clear project goals
  • Specifying the scope of the software project
  • Assigning roles and responsibilities to team members
  • Establishing a well-structured project timeline with phases and milestones
  • Identifying potential risks and challenges in the development process
  • Outlining strategies for mitigating identified risks
  • Ensuring efficient resource allocation and utilization
  • Serving as a reference guide for the team

How to Write a Software Development Plan

Setting a clear course from the outset is key. That's where understanding how to write a software development project plan comes in. Let’s explore the nine steps in writing an SDP below.

1. Define Project Scope & Objectives

Begin by clearly defining the project's scope and outlining the specific objectives you aim to achieve. This involves understanding the software’s features and functionalities, the goals of software developers, and the project’s ultimate goals. Clearly defining the scope sets the foundation for the entire plan, ensuring everyone understands the project's boundaries and desired outcomes. 

This step involves project managers, stakeholders, and key decision-makers to align expectations and establish a shared vision for the project.

2. Allocate Resources & Set Timelines

Determine the resources the project requires, including personnel, tools, and technologies. Set realistic timelines for each development phase, considering factors like task complexity and dependencies. Allocating resources and establishing timelines provides a structured framework that helps manage expectations and ensures efficient resource utilization. 

This step involves project managers, team leads, and resource managers to allocate personnel and plan the project's timeline.

3. Assign Team Roles & Responsibilities

Assign tasks based on skills and expertise and define the hierarchy of decision-making. Assigning roles and responsibilities ensures accountability, effective collaboration, and a clear understanding of who is responsible for what. 

This step involves project managers, team leads, and individual team members to ensure everyone knows their role in the project.

4. Identify & Mitigate Potential Risks

Identify potential risks and challenges that could impact the project's progress and success. Develop strategies to mitigate these risks, outlining preventive measures and contingency plans. Addressing risks upfront helps proactively manage challenges and reduce the impact of unexpected hurdles. 

This step involves risk managers, project managers, and subject matter experts who can assess potential risks and provide insights into mitigation strategies.

5. Document Project Methodology & Tools

Detail the methodologies, development frameworks, tools, and technologies the team will use. This ensures a consistent development approach and helps align the team's efforts.

This step involves technical leads, architects, and developers who are well-versed in the relevant tools and methodologies, such as Agile and Scrum.

6. Create a Clear Communication Plan

Develop a communication plan that lays out how the team will share information. Define the frequency and modes of communication, ensuring everyone remains informed and aligned throughout the project lifecycle.

This step involves project managers, communication coordinators, and team members responsible for disseminating information.

7. Document Change Management Process

Outline the process of management and approval for changes to the project scope, objectives, or timelines. Define the process for requesting, evaluating, and implementing changes, ensuring that alterations are well-considered and have minimal disruptive impact. This promotes controlled adjustments and prevents scope creep. 

This step involves project managers and decision-makers responsible for approving changes.

8. Create a Testing & Quality Assurance Strategy

Develop testing and quality assurance processes, specifying testing methodologies, tools, and criteria for successful testing completion. A well-defined testing strategy ensures the software meets the required standards before deployment. 

This step involves quality assurance teams, testing leads, and developers who contribute to creating a robust testing plan.

9. Set Up a Monitoring & Evaluation Framework

Define how you will monitor the software's performance post-deployment. Establish key performance indicators (KPIs) and metrics your team will track to assess the software's success and user satisfaction.

This step involves project managers, data analysts, and performance monitoring teams who establish the metrics and mechanisms for ongoing evaluation.

Software Development Plan Template

A software development template helps streamline and expedite the creation of an SDP. By providing a pre-structured framework, a template saves you time and effort. A software development process planning template offers a consistent format that prompts you to cover essential aspects, ensuring you don’t overlook any crucial details. Let’s look at a software project planning template below.

Project Overview

Provide a concise introduction to the project, outlining its purpose, objectives, and scope. This step sets the stage for the entire plan, ensuring a clear understanding of the project's context.

Scope & Objectives

Define the software’s features, functionalities, and goals. Clearly articulate what the software will achieve, ensuring alignment among team members and stakeholders.

Resources & Timeline

Identify the necessary resources, including personnel, tools, and technologies. Set realistic timelines for each development phase, considering task complexity and dependencies.

Roles & Responsibilities

Assign roles and responsibilities to team members based on their skills and expertise. Define who is responsible for each aspect of the project, fostering accountability and effective collaboration.


Outline the interrelationships between various project tasks. Highlight tasks that rely on the completion of others, ensuring a clear understanding of the sequence of activities and facilitating smooth project progression.

Risk Management

Identify potential risks and challenges that could impact the project. Develop strategies to mitigate these risks, ensuring proactive management and minimizing potential disruptions.

Methodologies & Tools

Detail the methodologies, frameworks, tools, and technologies the team will use during development. This section ensures a consistent approach and aligns team efforts.

Communication Plan

Define how you will share information among team members, stakeholders, and relevant parties. Specify communication frequency and modes to ensure transparency and effective coordination.

Change Management Process

Outline how the team will manage and approve any project scope, objectives, or timelines changes. This process prevents scope creep and ensures controlled adjustments.

Testing & Quality Assurance Strategy

Lay out your strategy for testing the software's functionality, performance, and reliability. Specify testing methodologies, tools, and criteria to ensure high-quality deliverables.

Monitoring & Evaluation Framework

Define how to monitor the software's performance post-deployment. Establish key performance indicators (KPIs) and metrics to assess ongoing success and user satisfaction.


Outline the financial resources required for the project's successful execution. Detail anticipated expenses related to personnel, tools, technologies, infrastructure, and any other development costs.

What to Avoid in Your SDP

When you’re writing your SDP, make sure to avoid:

  • Including ambiguous or vague language that could lead to misinterpretation
  • Setting unrealistic timelines, which could cause rushed development or missed deadlines
  • Omitting potential risks and challenges, change management processes, and post-deployment KPIs

Build Your Development Team With Revelo

A well-structured SDP ensures alignment, clear communication, and effective project management. If you're looking for a seamless and efficient way to execute your plan, Revelo can help. We specialize in connecting businesses with highly skilled developers who are not only time zone aligned but rigorously vetted for technical expertise, soft skills, and English proficiency. 

Revelo ensures a hassle-free hiring process with a comprehensive suite of services ranging from onboarding, payroll, benefits administration, taxes, and local compliance. Our ongoing support guarantees developers remain engaged and committed throughout their tenure with your company. Contact Revelo to gain access to top talent and enhance your software development journey.

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