Workforce Forecasting: A Strategic Guide for New Managers

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Rafael Timbó
Rafael Timbó
Chief Technology Officer

Table of Contents

To remain competitive, organizations in the tech industry must utilize workforce forecasting and consider key factors when developing a talent management strategy.
Published on
April 3, 2024
Updated on
April 22, 2024

Organizations use workforce forecasting to align their future staffing needs with business objectives, market trends, and the newest technologies. This business strategy allows companies to remain competitive amid the fluctuations of the tech industry and ensures they have the right talent to meet project demands. Effective forecasting involves various inputs and methods to adapt to real-time market changes.

For engineering managers, understanding the ins and outs of workforce forecasting may be the difference between staying ahead of the curve and falling behind. Knowing what factors to consider when implementing workforce forecasting means the team and organization are well-equipped to navigate future challenges and opportunities.

This article breaks down what workforce forecasting is, how tech companies use it to remain competitive, and the benefits it creates.

What Is Workforce Forecasting?

Workforce forecasting is the process of predicting future labor needs within an organization to meet strategic goals. Through workforce forecasting, organizations develop plans for hiring, training, and developing staff to make sure they fill the correct roles to prevent slowdowns and optimize organizational efficiency.

In an engineering management setting, workforce forecasting is crucial for ensuring teams efficiently complete projects on schedule while meeting quality standards. Engineering projects often call for team members with highly specialized skills and must meet the challenges of the rapidly changing tech industry. An accurate forecast helps engineering managers with budgeting and resource planning to meet future project demands.

Why Is a Workforce Forecast Critical in Tech?

In the tech industry, aligning a workforce to meet the needs of a project is critically important. Being able to forecast how roles and teams will need to adjust and adapt is often challenging due to constant changes in the industry. Innovations such as machine learning and artificial intelligence have revolutionized the tech landscape, requiring businesses to adapt and take dynamic approaches to workforce planning. Every breakthrough creates a new workforce demand for experts in these emerging technologies.

Competition for top talent in the tech industry creates more challenges for businesses. Candidates with cutting-edge skills and deep experience attract a wide range of suitors, shrinking the pool of apt developers in that area. Using strategic workforce forecasting allows tech businesses to prepare for these unexpected scenarios by adapting recruitment efforts and developing talent pipelines.

Factors to Consider in Strategic Workforce Forecasting

Organizations consider several metrics when conducting strategic workforce forecasting. By analyzing and assessing these indicators, companies better understand the future staffing needs of their organization and remain competitive in the tech industry. Here are some factors to consider in strategic workforce forecasting:

  • Historical data analysis: Historical data analysis of past workforce trends is the cornerstone of workforce forecasting. Trends in remote work, automation, and employee job satisfaction all factor into the workforce data used to predict an organization’s staff.
  • Regression analysis: Regression analysis determines relationships between a dependent and independent variable. When applied to workforce forecasting, it determines how independent factors, such as industry demand or economic conditions, will likely influence future workforce needs.
  • Turnover trends: Using retention data leads to insights into future staffing needs. Turnover rates help organizations understand areas they may improve to keep employees and decrease the need to make prospective hires. Retention rates also help protect the longevity and stability of the workforce.
  • Seasonality: Although not as apparent as in other industries, seasonal trends affect workforce planning in the tech industry. Graduation dates often influence the hiring cycles of tech companies. Many businesses in the tech industry also align product launches and system updates with specific times of year.  
  • Economic trends: Economic trends affect all aspects of business, including the labor market and customer demand. Determining if the market is growing or contracting largely impacts organizational hiring and talent management strategies.
  • Technological advancements: When a new technology emerges, such as generative AI, it may influence major factors such as a team’s demand for skills and resource allocation. Considering technological advancements helps organizations determine how to adapt their workforce planning strategies to remain competitive.
  • Regulatory changes: Regulatory changes may require businesses to make major changes to hiring and employment practices. Changes in data security laws or sustainability regulations may require companies to bring in professionals with experience in those areas.
  • Internal supply analysis: Internal supply analysis provides a detailed understanding of the current staff’s skills, capabilities, and potential for growth. This analysis allows tech companies to identify skill gaps and determine the best methods to close them, whether through staff augmentation or upskilling the current workforce. Using management software in this process significantly enhances the accuracy and efficiency of this analysis.

Benefits of Workforce Forecasting

Workforce forecasting is a strategic tool that offers several key advantages to businesses in the tech industry. Accurately predicting staffing needs allows companies to work with their human resources to address challenges such as skill gaps and limited resources. Labor forecasting supports strategic initiatives that range from cost control to risk mitigation.

Better Strategic Planning

Strategic planning is the essential link between an organization’s current capabilities and future objectives. To meet their long-term organizational goals, businesses must proactively prepare for future challenges, especially staffing needs. Workforce forecasting is one vital aspect that enables organizations to make informed decisions about resource allocation to ensure operational efficiency and meet project demands.

Resource planning allows engineering managers to strategically allocate their team’s resources to maximize efficiency and productivity. With staffing projections from workforce forecasting, managers determine what equipment, software, and tools best benefit the team. Engineering managers may be able to distribute available tools to ensure projects meet their deadlines and quality standards. However, workforce forecasting also alerts managers to outside resources that may make a difference in optimizing development workflows.

Maximized Cost Efficiency

When businesses can predict the workforce requirements necessary to meet business goals, they’re able to maximize cost efficiency in several ways. Workforce forecasting allows businesses to accurately project the number of developers needed to meet future project demands, allowing them to avoid excessive costs that may come from over- or understaffing. Optimal staffing prevents unnecessary payroll expenses from overstaffing and averts bottlenecks caused by labor shortages.

Organizations that don’t use workforce forecasting may face unexpected hiring costs when new project requirements arise. Hasty recruitment and hiring practices often significantly raise the cost per hire. Organizations may accumulate unnecessary expenses by paying recruiting agencies to find talent quickly. Candidates may also command a higher salary than usual due to the urgency.

Boosted Productivity

When engineering managers correctly use workforce forecasting, their software engineering teams will see a boost in productivity. Using forecasting to identify and plan for workforce skill gaps and effective team pairing will appropriately prepare the tech team to carry out the tasks needed to complete projects successfully.

Tech teams that work remotely require precise forecasting and scheduling to function at a high level. Without optimal staffing, distributed teams suffer from poor communication and the misalignment of goals, leading to decreased productivity and collaboration inefficiencies. Strategic forecasting ensures remote teams have talent that fits their roles, facilitates collaboration, and aligns with project objectives. The ideal staffing of remote teams leads to increased employee engagement, which boosts productivity.

Optimized Risk Mitigation

Similar to technological and economic trends, the landscape for legal and regulatory compliance is in constant flux. When labor laws and regulations change, organizations may need to adjust employment practices, such as hiring processes and termination policies. Workforce forecasting helps organizations analyze and understand how upcoming legal and regulatory environment changes may impact their operations.

When businesses anticipate regulatory changes, they use workforce forecasting to prepare for multiple potential outcomes. This proactive approach readies the company to quickly adapt policies to maintain legal compliance and ensure the fair treatment of employees, which safeguards the organization against legal disputes and financial penalties.

Increased Agility

The tech industry moves quickly, making it essential for organizations to follow suit. When companies align workforce forecasting with Agile methodologies, they become more adaptive and flexible to meet the industry’s changes and trends. Agile methodologies are principles and practices commonly used by software development teams that emphasize flexibility, collaboration, and continued improvement.

A crucial characteristic of Agile methodologies is the formation of cross-functional teams. When engineering managers can identify the needs of future projects, they can hire to fill positions to create multidisciplinary teams equipped to handle specific tasks. This approach to workforce forecasting facilitates organizational flexibility in the long run.

Improved Employee Retention

Businesses that have strategically planned out the future of their workforces are more likely to retain employees. Forecasting helps engineering managers better understand where future skill gaps and role openings may occur. Managers then use these insights to develop and upskill current team members to fill these positions. This development benefits engineers as they advance in their careers and gain new competencies, increasing their value to the organization and job satisfaction.

Workforce forecasting will also minimize employee turnover because it can reduce employee burnout. Identifying future trends highlights when the workforce may become understaffed and require current developers to work longer hours. By anticipating future staffing needs, engineering managers maintain healthy work-life balances for team members.

Enhanced Workforce Diversity

Diversity, equity, and inclusiveness (DEI) in software engineering teams is becoming an increasingly important aspect of organizational success. Workforce forecasting not only anticipates when skill and staffing needs will occur but also identifies hiring opportunities that managers then use to diversify their software engineering teams. Proactively integrating DEI initiatives improves the effectiveness and productivity of tech teams in multiple ways.

Organizations that look beyond traditional recruitment channels and reach out to a more diverse talent pool expand their opportunities to attract top-tier talent. On a tech team, DEI brings together team members from different cultures and backgrounds, facilitating innovative solutions and creativity. A workforce that embraces DEI initiatives also forms a better reputation among customers and staff.

Challenges in Workforce Management Forecasting

Workforce planning and forecasting come with a set of challenges for engineering managers. One of the most difficult challenges in workforce management (WFM) forecasting is adapting to the rapid pace of change in the tech industry. New technological advances skew the accuracy of past projections, and managers need to reassess their teams for skill gaps often.

Technological advances provide other difficulties. Engineering managers may also have trouble anticipating which skills and specializations will be in high demand. The demand for developers in cutting-edge fields increases quickly — organizations may need to overspend to attract the level of talent that suits the project. This financial strain may pull resources from other areas, creating budget imbalances and leading to further challenges in WFM forecasting.

Address Your Staffing Needs With Revelo

Workforce forecasting is an essential aspect of modern business. By considering factors such as historical data analysis, retention rates, technological advancements, and internal supply analysis, engineering managers create accurate forecasts and determine how to staff their teams. This talent management strategy brings advantages such as boosting productivity, maximizing cost efficiency, and enhancing workforce diversity.

However, meeting staffing needs is often challenging, even with high-quality workforce forecasting. Revelo helps you address your staffing needs by matching businesses with vetted Latin American developers from our deep talent pool. Our developers are time-zone aligned, proficient in English, and possess top-level soft and technical skill sets.

When you work with Revelo, we’ll handle administrative onboarding responsibilities, including payroll, taxes, benefits administration, and local compliance. We also offer continued support throughout the developer’s time at your company to ensure their engagement and retention.

Contact us and learn more about how Revelo helps companies cost-effectively plan their workforce and hire top developer talent.

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